Admin & Inbox
Inbox triage, calendar management, scheduling, travel, documents and data entry.
See tasks →Virtual assistant for US small business owners
Hand off the busywork. Get your week back.
I’m Bruni, founder of Gaia Support. Since 2021 I’ve helped US business owners stay on top of their inbox, calendar, social media, paid ads and invoices, working your hours, in fluent English, as your one point of contact.
- Supporting US businesses since 2021
- Online 9 AM–6 PM Eastern, Mon–Fri
- One point of contact, from day one
- Real reviews from US business owners
Bruni RuyFounder · your point of contact
Friday recap Example
- Inbox at zero, 64 emails sorted
- 5 invoices sent, 2 followed up
- Next week’s posts scheduled
- 3 client calls booked
For small business owners in any industryService businesses, local shops, consultants, e-commerce, professional firms and more
Sound familiar?
You didn’t start a business to answer emails at 11 p.m.
Small tasks pile up fast. Each one takes “just five minutes,” until together they eat your whole week and the work that actually grows your business gets pushed to tomorrow.
That’s exactly the work I take off your plate.
- 200+ unread emails, and the important ones get buried
- Invoices go out late, and so do the payments
- Your Instagram hasn’t been updated in three weeks
- Leads go cold because nobody followed up
- You’re going back and forth to schedule your own meetings. Again.
How I help
One assistant. Six areas of your business, handled.
Pick one or mix several. Your plan is built around the tasks you want off your plate.
Social Media
Business pages, content calendars, posts and captions, scheduling, replies and audience growth.
See tasks →Paid Ads
Facebook and Instagram ad campaigns set up, monitored and reported in plain English.
See tasks →Content & Email Marketing
Blog posts, newsletters, website updates, basic SEO and marketing materials.
See tasks →Invoicing & Back Office
Send invoices, follow up on late payments, organize receipts and expenses, enter orders.
See tasks →Sales & Client Support
Keep your CRM clean, find leads, prep proposals and follow up so no client slips through.
See tasks →Why business owners work with me
Help that feels like it’s down the hall, not across the world.
01
Your hours
I work US business hours. When you send a message at 10 a.m., I’m already on it.
02
One person who knows your business
No call center, no rotating pool. I’m your point of contact from day one: I learn your tools, your clients and how you like things done.
03
US business experience since 2021
I’ve supported businesses in many industries, from a law practice in Vermont to a construction company in Massachusetts. I know the pace, the tools and the standards American clients expect.
04
Flexible as you grow
Start with a few hours a month and scale up when you’re ready.
I’m online when you are: 9 AM to 6 PM Eastern, Monday to Friday.
That covers the full workday on the East Coast and in the Midwest, and most of it out West.
My hours
New York 9–5
Chicago 9–5
Los Angeles 9–5
Gaia Support onlineYour workdayScale: 8 AM–8 PM Eastern
How it works
From first message to first task in about a week.
Day 1
Tell me what you need
Fill out a short form. I’ll reply within one business day to set up a free 20-minute call about what’s eating your time. No pressure, no sales script.
Days 2–5
Your custom plan
After our call, I send you a plan with the tasks, tools and hours that fit you. We set up secure access to the accounts I’ll need.
Week 1 onward
Delegate and breathe
Send tasks however you like: email, Slack or WhatsApp. Every Friday you get a short recap of everything that got done.
Kind words
What clients say
Reliable support behind the scenes
“Working with Gaia Support has made managing our marketing and daily operations much easier. They help us stay consistent with our social media, organize content, manage website updates, and handle administrative tasks that would otherwise take time away from our projects. Having reliable support behind the scenes allows us to focus more on our clients and growing our construction business.”
Resant Improvement LLCHome remodeling & construction · Massachusetts
A real difference in how efficiently we manage our day-to-day
“Running a law practice means balancing client needs with a constant stream of administrative responsibilities. Gaia Support has been a valuable resource in keeping daily tasks organized, improving our workflow, and making sure important details don’t get overlooked. Their professionalism, communication, and ability to work independently have made a real difference in how efficiently we manage our day-to-day operations.”
MarkAttorney · Vermont
Easy to work with, dependable
“As someone who helps other business owners manage their operations, I know how important it is to have reliable support behind the scenes. Working with Gaia Support has helped me stay organized, keep up with administrative tasks, and free up more time to focus on my clients. They’re easy to work with, dependable, and understand how small businesses operate. It’s been a great experience having that extra support.”
Julie GoodallGenesis Consulting Corp
Questions
Before you book
How much does it cost?
Plans are billed monthly based on the hours you need. Most clients start with 10–20 hours a month. You’ll get an exact quote after our call.
Who will I be working with?
With me. I’m your point of contact from our first call: I learn how your business runs, plan the work, and I’m accountable for the quality of everything that’s delivered.
Is my information safe?
Yes. Access is limited to what the work requires, everyone who touches your accounts is bound by confidentiality, and you never have to email a password: we use a password manager. When we stop working together, access is removed the same day.
What hours do you work?
Monday to Friday, 9 AM to 6 PM Eastern. That covers the full workday on the East Coast and in the Midwest, and most of it on the West Coast.
What would you do with 10 extra hours a week?
Request a free 20-minute call. You’ll leave with a clear list of what you can delegate, whether or not we work together.
Request a free 20-min callOr email me at bruni@gaiasupport.com